iPLaN Expo Exhibitor Registration Information

Exhibitors
The Texas and Gulf Coast area is home to thousands of events annually.  Exhibiting at iPLaN Expo provides an opportunity for you to promote your business to a diverse group of motivated event professionals and businesses.

Exhibitors will have the opportunity to make profitable new business contacts, and to put their products and services in front of event decision makers that represent the multi-billion dollar event industry.

WHAT TO EXPECT
ACCESS:  Exposure to the event decision makers for promotional items, hotels and venues, gifts, catering, transportation, travel, etc.

NETWORKING:  The opportunity to meet and connect with a diverse group of event planners and professionals that execute events each year.

EASY FOLLOW-UP:  A “Link Card” to attendees that are looking for your particular products and services and a post expo list of attendees with full contact information that will allow you to follow up and market your products/services.

EXPOSURE FOR 12 MONTHS:  Listing on our website for a full year until the next iPLaN Expo event

PROMOTION:  Your business will be promoted through our social media outlets and on our website.

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Don’t miss a chance to be a part of this exciting event!

ALL EXHIBITOR REGISTRATIONS MUST BE RECEIVED BY SEPTEMBER 15, 2017 or until the exhibitor booths are filled (which ever date comes first).  There are a limited number of exhibitor booths, and space is not guaranteed.  All exhibitors will be notified of final application acceptance.  Event organizers will determine exhibitor booth locations.

STANDARD BOOTH CORNER BOOTH DOUBLE BOOTH
  • Exhibit space defined by an 8X8 space
  • Complimentary booth identification sign
  • 6′ skirted table with two chairs
  • Listing on the expo website and expo program
  • Two exhibit passes for booth staff only
  • Exhibit space defined by an 8X16 space
  • Complimentary booth identification sign
  • Two 6′ skirted tables with four chairs
  • Listing on the expo website and expo program
  • Two exhibit passes for booth staff only
  • Largest booth option
  • Complimentary booth identification sign
  • Two 6′ skirted table with four chairs
  • Listing on the expo website and expo program
  • Three exhibit passes for booth staff only
EARLY BIRD RATE – $300
by July 31, 2017

REGULAR RATE – $400
by August 31, 2017

LATE RATE – $500
after August 31, 2017
EARLY BIRD RATE – $500
by July 31, 2017
REGULAR RATE – $600
by August 31, 2017
LATE RATE – $700
after August 31, 2017
EARLY BIRD RATE – $700
by July 31, 2017
REGULAR RATE – $900
by August 31, 2017

LATE RATE – $1000
after August 31, 2017

CANCELLATION POLICY

Cancellations received on or before August 11, 2017 will receive 50% refund.  Cancellations after August 11, 2017 will not be refunded.


EXHIBITOR BOOTH SET UP TIMES will be communicated once exhibitors are finalized and notified.  All events will begin promptly at their scheduled times.

SUGGESTIONS TO HELP MAKE THE EVENT AND YOUR BOOTH SUCCESSFUL:

  • Have at least 300 business cards on hand
  • Provide free product samples or coupons (participants will be given a bag upon arrival)
  • Provide product and/or service brochures or flyers
  • Be prepared to talk about your business
  • Pre-assemble as many items as possible before your arrival and give yourself enough time to setup

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Exhibitors will have a chance to elect to fill the Swag Bag on the exhibitor application.  Put your company logo in front of each and every attendee.  Add your promotional products to the conference bag.

Examples of promotional products include:

  • Pocket hand sanitizer
  • Bag clips
  • Hats
  • Tee Shirts
  • Cups/Mugs
  • Pads
  • Pens
  • Markers / Highlighters
  • Bath and Body
  • Gift Certificates
  • Etc.  The more unique the products, the better!

Products must be received by September 22, 2017.  Select “Providing Promotional Products” on the Exhibitor Application.


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